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Bid Title: HEAVY EQUIPMENT BID SPECIFICATION
Category: City of Burlington - Bids
Status: Closed

Description:
CITY OF BURLINGTON
HEAVY EQUIPMENT BID SPECIFICATION

Notice is hereby given that sealed bids will be received at the City of Burlington City Hall Office until 10:00 A.M., on March 1, 2021, at which time they will be publicly opened and read for the furnishing and delivering of a wheeled loader and four wheel drive back hoe. Please carefully read and follow the instructions. Bids shall be presented under sealed cover. Clearly marked with “Heavy Equipment Bid” and bid submittal deadline date on the outside and mailed or delivered to:

City of Burlington
415 15th Street
Burlington Colorado 80807

NO ORAL, TELEPHONIC, TELEGRAPHIC, ELECTRONIC (E-MAIL), OR FACSIMILE BIDS OR MODIFICATIONS WILL BE CONSIDERED. BIDS RECEIVED AFTER THE BID SUBMITTAL DEADLINE WILL BE REJECTED REGARDLESS OF POSTMARK DATE AND WILL BE RETURNED TO THE BIDDER UNOPENED.

Bids should be for:
(1) Outright purchase costs.
(2) Three and five year lease otions.
(3) Buyout costs at end of each three and five year lease option.

1. General Requirements:
1.1. All equipment supplied under these specifications shall be like new condition, in current production, and shall incorporate all modifications and/or product updates supplied and/or recommended by the equipment manufacturer.
1.2. The specified equipment shall comply with all State/Federal laws and regulations pertaining to vehicle manufacture, operation, safety and performance.
1.3. All equipment catalogued as standard is to be furnished with the unit whether or not specifically listed in these specifications.
1.4. All equipment shall be supplied with enclosed cab, heat and air conditioning, back up alarms, and “in
operation” lighting.

2. Technical Specifications – FRONT END LOADER
These specifications describe the minimum requirements for a front end loader. The machine specified will be placed into service for general municipal use.
2.1.1. Engine shall be isolation/resilient mounted to reduce noise and vibration.
2.1.2. Minimum net horsepower rating of 115.
2.1.3. Automatic speed range change transmission
2.1.4. Bucket shall be general purpose with bolt on edge.
2.1.5. Bucket loaded capacity of 3 cubic yards.
2.1.6. Ability to fully dump bucket at a height of 9 feet.
2.1.7. Adequate fuel capacity to operate machine for 8 hours without refueling.
2.1.8. The machine shall be equipped with an automatic fault alarm system. The system shall
incorporate both an audible and a visual alarm. Failure of any monitored function including, but
not limited to, low oil pressure, low water flow, low water level, or overheating of the engine
and/or transmission shall automatically activate the alarm(s).
2.1.9. The machine shall be equipped with a main electrical disconnect switch
2.1.10. The machine shall be equipped with an electric hour meter.
2.1.11. Factory installed hydraulic quick-coupler that allows changing buckets/implements without
dismounting from the machine (except to connect hydraulic lines for hydra-mechanical tools).

3 Technical Specifications – BACKHOE
These specifications describe the minimum requirements for a Backhoe. The machine specified will be
placed into service for general municipal use.
3.1.1 Engine shall be isolation/resilient mounted to reduce noise and vibration.
3.1.2 Minimum net horsepower rating of 85.
3.1.3 Automatic speed range transmission.
3.1.4 Must be four wheel drive.
3.1.5 Must have extendable digging boom.
3.1.6 Boom transport lock.
3.1.7 Adequate fuel capacity to operate machine for 8 hours without refueling.
3.1.8 The machine shall be equipped with an automatic fault alarm system. The system shall
incorporate both an audible and a visual alarm. Failure of any monitored function including, but
not limited to, low oil pressure, low water flow, low water level, or overheating of the engine
and/or transmission shall automatically activate the alarm(s).
3.1.9 The machine shall be equipped with a main electrical disconnect switch
3.1.10 The machine shall be equipped with an electric hour meter.
3.1.11 Factory installed hydraulic quick-coupler that allows changing buckets/implements.

4 Warranty and Delivery
4.1.1 Two (2) copies each of: operation, maintenance and repair manuals; detailed parts lists; electrical
schematics; hydraulic circuitry depicting various unit locations shall be provided by the successful
Vendor at the time the machine is delivered to the City of Burlington.
4.1.2 Prior to delivery, the new unit shall be completely serviced and all fluid levels checked and filled
with Manufacturer’s recommended amount and type of fluids.
4.1.3 The successful Vendor shall deliver the specified equipment within ninety (90) calendar days
from receipt of the City of Burlington Purchase Order. In the event the successful Vendor fails to deliver
the specified equipment by the indicated date, Vendor shall pay liquidated damages to the City of
Burlington in the amount of $300 per day starting with the ninety-first (91st) calendar day and ending
with delivery and acceptance of the specified equipment by the City of Burlington. The Vendor shall
have the option, in lieu of paying liquidated damages, of providing at the working site and at no cost to
the City of Burlington, a replacement machine of similar type and size and similarly equipped and in
satisfactory working condition, for use by the City of Burlington until the specified equipment is
delivered.
4.1.4 A facility with extensive repair experience shall be identified. A minimum of two (2) employees
of this facility shall be certified by the Manufacturer as qualified to troubleshoot and repair the specific
machine to be supplied. Facility:_________________________________
4.1.5 The Vendor shall guarantee to maintain an adequate stock of all regular parts to meet the
continuing service and repair needs of the unit furnished. Delivery of replacement part(s) shall be within
twenty-four (48) hours of request. All replacement parts shall be new and equal to the original.
4.1.6 The City of Burlington desires that the entire machine, including optional equipment and all
attachments, shall be warranted by the Vendor/Manufacturer against defects in materials and
workmanship for a period of five (5) years or 7,500 engine hours, whichever comes first. Warranty shall
cover the full cost of repairs including parts, labor (including overtime charges), transportation and
travel, miscellaneous and environmental charges, taxes, incidentals and any other charges incurred in
order to return the machine to full and timely service. Vendor shall serve as the agent and/or servicing
dealer for all warranties including warranties for auxiliary equipment and attachments. Vendor shall bear
responsibility for registration of warranties, compliance with installation procedures, investigation of
claims, obtaining authorization for repairs, return of parts for credit, etc. Vendor shall include the full
text of all warranties in the bid package.
4.1.7 After delivery, and prior to acceptance and payment by the City of Burlington, Vendor shall
provide Manufacturer approved comprehensive and detailed training for up to four (4) City of
Burlington employees. Instruction shall be geared to experienced operators and shall provide in-depth
coverage of the following topics: safety, maintenance and inspection, machine controls and systems,
operating procedures and techniques. Training shall include printed reference materials, visual aids,
demonstrations, hands-on instruction. Complete printed versions of training materials shall be provided
to each participant. This training shall be conducted at the delivery location and coordinated with the
City of Burlington, prior to the actual date of instruction.
Publication Date/Time:
1/27/2021 12:00 a.m.
Closing Date/Time:
3/1/2021 11:59 p.m.
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