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Bid Title: Utility Vehicle
Category: City of Burlington - Bids
Status: Closed

Description:
CITY OF BURLINGTON
UTV BID SPECIFICATION
Notice is hereby given that sealed bids will be received at the City of Burlington City Hall Office until 2:00P.M., on March 1st, 2021, at which time they will be publicly opened and read for the furnishing and delivering of a Utility Vehicle (UTV). Please carefully read and follow the instructions. Bids shall be presented under sealed cover. Clearly marked with “UTV Bid” and bid submittal deadline date on the outside and mailed or delivered to:

City of Burlington
415 15th Street
Burlington Colorado 80807

NO ORAL, TELEPHONIC, TELEGRAPHIC, ELECTRONIC (E-MAIL), OR FACSIMILE BIDS OR MODIFICATIONS WILL BE CONSIDERED. BIDS RECEIVED AFTER THE BID SUBMITTAL DEADLINE WILL BE REJECTED REGARDLESS OF POSTMARK DATE AND WILL BE RETURNED TO THE BIDDER UNOPENED.

Bids should be for:
(1) Outright purchase costs.
1. General Requirements:
1.1. All equipment supplied under these specifications shall be like new condition, in current production, and shall incorporate all modifications and/or product updates supplied and/or recommended by the equipment manufacturer.
1.2. The specified equipment shall comply with all State/Federal laws and regulations pertaining to vehicle manufacture, operation, safety and performance.
1.3. All equipment catalogued as standard is to be furnished with the unit whether or not specifically listed in these specifications.
1.4. All equipment shall be supplied with “in operation” lighting.

2. Technical Specifications – UTILITY VEHICLE (UTV)
These specifications describe the minimum requirements for a UTV. The machine specified will be placed into service for general municipal use.
2.1. Rotary Broom (60”)
2.2. Straight Blade (min. 72”)
2.3. Receiver Hitch 2”
2.4. Dump / Tilt Box
2.5. Rollover Protection System (R.O.P.S.)
2.6. Heavy Duty Load Springs (Front Axle) to compensate blade and broom attachments
2.7. Windshield (Acrylic, tinted)
2.8. Load capacity minimum 1000 lbs.
2.9. Heavy-Duty 6 ply tires
2.10. Canopy (plastic)
2.11. Bench style seating for two with 3 point retractable seatbelts.
3. Warranty and Delivery
3.1. Two (2) copies each of: operation, maintenance and repair manuals; detailed parts lists; electrical
schematics; hydraulic circuitry depicting various unit locations shall be provided by the successful Vendor at the time the machine is delivered to the City of Burlington.
3.2. Prior to delivery, the new unit shall be completely serviced and all fluid levels checked and filled with Manufacturer’s recommended amount and type of fluids.
3.3. The successful Vendor shall deliver the specified equipment within ninety (90) calendar days from receipt of the City of Burlington Purchase Order. In the event the successful Vendor fails to deliver the specified equipment by the indicated date, Vendor shall pay liquidated damages to the City of Burlington in the amount of $300 per day starting with the ninety-first (91st) calendar day and ending with delivery and acceptance of the specified equipment by the City of Burlington. The Vendor shall have the option, in lieu of paying liquidated damages, of providing at the working site and at no cost to the City of Burlington, a replacement machine of similar type and size and similarly equipped and in satisfactory working condition, for use by the City of Burlington until the specified equipment is delivered.
3.4. A facility with extensive repair experience shall be identified. A minimum of one (1) employee of this facility shall be certified by the Manufacturer as qualified to troubleshoot and repair the specific machine to be supplied. Facility:_________________________________
3.5. The Vendor shall guarantee to maintain an adequate stock of all regular parts to meet the continuing service and repair needs of the unit furnished. Delivery of replacement part(s) shall be within forty-eight (48) hours of request. All replacement parts shall be new and equal to the original.
3.6. The City of Burlington desires that the entire machine, including optional equipment and all attachments, shall be warranted by the Vendor/Manufacturer against defects in materials and workmanship for a period of two (2) years. Warranty shall cover the full cost of repairs including parts, labor (including overtime charges), transportation and travel, miscellaneous and environmental charges, taxes, incidentals and any other charges incurred in order to return the machine to full and timely service. Vendor shall serve as the agent and/or servicing dealer for all warranties including warranties for auxiliary equipment and attachments. Vendor shall bear responsibility for registration of warranties, compliance with installation procedures, investigation of claims, obtaining authorization for repairs, return of parts for credit, etc. Vendor shall include the full text of all warranties in the bid package.
3.7. After delivery, and prior to acceptance and payment by the City of Burlington, Vendor shall provide
Manufacturer approved comprehensive and detailed training for up to four (4) City of Burlington
employees. Instruction shall be geared to experienced operators and shall provide in-depth coverage of the following topics: safety, maintenance and inspection, machine controls and systems, operating procedures and techniques. Training shall include printed reference materials, visual aids, demonstrations, hands-on instruction. Complete printed versions of training materials shall be provided to each participant. This training shall be conducted at the delivery location and coordinated with the City of Burlington, prior to the actual date of instruction.
Publication Date/Time:
1/27/2021 12:00 a.m.
Closing Date/Time:
3/1/2021 11:59 p.m.
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